Meetings

LOCAL GOVERNMENT ACT 1972

NOTICE OF ANNUAL PARISH MEETING

FOR BROADWAY

Broadway Parish Council invites all parishioners to attend the Annual Parish Meeting, to be held on:

Tuesday, 6th May 2025
Venue: Broadway Village Hall
Time: The meeting will commence at 8:00 PM, following the Annual Meeting of the Parish Council, which begins at 7:00 PM.

This meeting is an opportunity for residents and local organisations to come together, ask questions, and build new connections within the community. Refreshments and a light buffet will be provided.

As part of the evening, local organisations have been invited to give a brief update.  Please get in touch with the Clerk if you would like to give a presentation at the meeting.

We look forward to seeing you there.

Steve Neate, Chairman

Broadway Parish Council

BROADWAY PARISH COUNCIL

https://www.broadwaysomerset-pc.gov.uk/

Councillors are summoned, and members of the public invited, to attend the Annual Meeting of the Parish Council to be held at 7.00pm on Tuesday 6^th May 2025 at Broadway Village Hall.

PUBLIC FORUM

Members of the public may make representations, ask questions or give evidence in respect of any matter on this agenda.  A speaker in the Public Forum may only represent their own point of view and shall not speak for more than 3 minutes. The Public Forum shall last not more than 15 minutes and the Chair of the meeting has absolute discretion to request the speaker to stop or adjourn the Public Forum at any time.  No decision can be taken on issues raised unless the matter is already an item on the agenda.

AGENDA

1.           Election of the Chair of the Parish Council

2.           Declaration of Acceptance of Office by the Chair

3.           Election of the Vice-Chair of the Parish Council

4.           Attendance and Apologies

5.           Declarations of Interest / Dispensation Requests

6.           Approval of Minutes: To confirm minutes as a true record of the previous meeting.

7.           Planning Applications

a.     New Applications

                           i.      25/00799/HOU: 2 Lamparts Way Broadway TA19 9RY - Installation of air source heat pump.

b.     Updates and Enforcement

                           i.      SNN_2025_0164 Street Name Consultation - Development Site - Land to the rear of The Bell Inn, Broadway

8.           Finance

a.     Financial report to 30/04/25

b.     To approve payments requiring authorisation

c.      To review and agree any updates to existing banking arrangements and mandates

9.           Policy and Document Review and Approvals

a.     Standing Orders

b.     Financial Regulations

c.      Code of Conduct

d.     Risk Assessment

e.     Asset register at 31/3/2025

f.      Employment policies and procedures

10.       To review the council’s insurance arrangements and renewal

11.       Review and agree any delegation arrangements

12.       Review membership and subscriptions to outside bodies

13.       To consider any current maintenance requirements for the village

14.       Matters for report only

15.       Items for the next meeting

16.       Dates and times of meetings for 2025/26

Exempt Business: The Parish Council proposes that in view of the confidential nature of the business about to be transacted (legal, personal or commercial), the press and public be excluded in accordance with the Public Bodies (Admission to Meetings) Act 1960, and they are instructed to withdraw.

17.       To consider appointment of a planning consultant

17.       To note Clerk's salary scale point revision as per contract of employment

BROADWAY PARISH COUNCIL

www.broadwaysomerset-pc.gov.uk

AGENDA

1.             Attendance and Apologies

2.             Declarations of Interest / Dispensation Requests

3.             Approval of Minutes: To confirm minutes as a true record of the previous meeting.

4.             Planning Matters

a.      New Applications – None

b.      Updates and Enforcement

5.             Finance

a.      To receive the financial report to 31/03/25

b.      To approve payments requiring authorisation

c.       To review the councils banking arrangements and consider any suitable alternatives

d.      To consider options for investment of reserves

6.             To consider grant request from Neroche Primary School PFA

7.             To consider arrangements for the Annual Parish Meeting

8.             To receive updates and agree any actions on the following areas:

a.      Highways

b.      Flooding

c.       Rights of Way

d.      Play Park

e.      Defibrillator

f.        Speed Indicator Device

g.      Volunteering and Community Group Updates

h.      Local Community Network

i.        Clerks Report

9.             Correspondence/matters for report only

10.         Any other urgent matters raised by permission of the Chairman

11.         Items for the next meeting

12.         Date of the next meeting: Tuesday 6^th May 2025 – Annual Parish Meeting, followed immediately by the Annual Meeting of the Parish Council.

BROADWAY PARISH COUNCIL

www.broadwaysomerset-pc.gov.uk

Councillors are summoned, and members of the public invited, to attend the Ordinary Meeting of the Parish Council to be held at 7.30pm, Tuesday 11^th March 2025 at Broadway Village Hall.

PUBLIC FORUM

Members of the public may make representations, ask questions or give evidence in respect of matters on this agenda or any other item which may be included in a future agenda.  A speaker in the public forum may only represent their own point of view and shall speak for no more than 3 minutes. The Public Forum shall last a maximum of 15 minutes, and the Chair of the meeting has absolute discretion to request the speaker to stop or adjourn the public forum at any time.  No decision can be taken on issues raised unless the matter is already an item on the agenda.

REPORT FROM SOMSERSET COUNCIL COUNCILLOR(S)

Verbal report from Somerset Council Councillors. 

Where a written report is provided, this will be made available on the Parish Council website.

AGENDA

1.             Attendance and Apologies

2.             Declarations of Interest / Dispensation Requests

3.             Approval of Minutes: To confirm minutes as a true record of the previous meeting.

4.             Planning Applications

a.      New Applications

i.    25/00319/HOU - Sunrays Hare Lane Broadway TA19 9LN - Erection of single storey rear extension and replacement front porch.

b.      Updates and Enforcement

5.             Finance

a.      To receive the financial report to 28/02/25

b.      To approve payments requiring authorisation

c.       To review the adopted Investment Strategy/Guidelines

6.             To consider grant request from Horton & Broadway Youth Club

7.             To consider request for a memorial bench at Standerwick Orchard

8.             To discuss possible uses of S106 funds from developments

9.             To receive updates and agree any actions on the following areas:

a.      Highways

b.      Flooding

c.       Rights of Way

d.      Play Park

e.      Defibrillator

f.        Speed Indicator Device

g.      Volunteering and Community Group Updates

h.      Local Community Network

i.        Clerks Report

10.         Correspondence/matters for report only

11.         Any other urgent matters raised by permission of the Chairman

12.         Items for the next meeting

13.         Date of the next meeting: Tuesday 1^st April 2025

Exempt Business: The Parish Council resolves that in view of the confidential nature of the business about to be transacted (legal, personal or commercial), the press and public be excluded in accordance with the Public Bodies (Admission to Meetings) Act 1960, and they are instructed to withdraw.

14.         To consider quote for play park remedial works following inspection

BROADWAY PARISH COUNCIL

www.broadwaysomerset-pc.gov.uk

Councillors are summoned, and members of the public invited, to attend the Ordinary Meeting of the Parish Council to be held at 7.30pm, Tuesday 4^th February 2025 at Broadway Village Hall.

PUBLIC FORUM

Members of the public may make representations, ask questions or give evidence in respect of matters on this agenda or any other item which may be included in a future agenda.  A speaker in the public forum may only represent their own point of view and shall speak for no more than 3 minutes. The Public Forum shall last a maximum of 15 minutes, and the Chair of the meeting has absolute discretion to request the speaker to stop or adjourn the public forum at any time.  No decision can be taken on issues raised unless the matter is already an item on the agenda.

REPORT FROM SOMSERSET COUNCIL COUNCILLOR(S)

Verbal report from Somerset Council Councillors. 

Where a written report is provided, this will be made available on the Parish Council website.

AGENDA

1.             Attendance and Apologies

2.             Declarations of Interest / Dispensation Requests

3.             Approval of Minutes: To confirm minutes as a true record of the previous meeting.

4.             Planning Applications

a.      New Applications - None

b.      Updates and Enforcement

5.             Finance

a.      Financial report to 31/01/25

b.      To approve payments requiring authorisation

6.             To consider appointment of internal auditor

7.             To consider adoption of updated Financial Regulations

8.             To receive updates and agree any actions on the following areas:

a.      Highways

b.      Flooding

c.       Rights of Way

d.      Play Park

e.      Defibrillator

f.        Speed Indicator Device

g.      Volunteering and Community Group Updates

h.      Local Community Network

i.        Clerks Report

9.             Correspondence/matters for report only

10.         Any other urgent matters raised by permission of the Chairman

11.         Items for the next meeting

12.         Date of the next meeting: Tuesday 4^th March 2025

    BROADWAY PARISH COUNCIL

www.broadwaysomerset-pc.gov.uk

Minutes of the Ordinary Meeting of Broadway Parish Council held in Broadway Village Hall on

Tuesday 3^rd December 2024 at 7.30pm

1006.     Attendance and Apologies:         

Present:                 Cllrs Neate, Preece, Wilkins, Frayne and Jones; Mrs Larsson (Clerk)

                                 Somerset Council Cllr Osborne

Apologies:             Cllrs Champion and Toms

1007.     Declarations of Interest / Dispensations: None.

1008.     Minutes of the meeting held on 5^th November 2024

Minutes were approved unanimously by Councillors as a true record of the previous meeting.

1009.     Planning Applications

a.      New Applications

i.     24/02475/OUT: Land Between Pound Road and Paulls Lane Broadway TA19 9SA - Outline application for the construction of 47 homes with all matters reserved except for access and layout (re-submission of 23/03017/OUT)

After lengthy discussion of the proposed development, the council RESOLVED to submit an OBJECTION response.  As summary of the council’s response is as follows, with full detailed comments being submitted to Somerset Council planning.

The proposed development is of an agricultural green field site and would be highly visible from surrounding countryside, eroding the character of the historic landscape with significant detrimental effect on visual amenity.  The location is poorly placed for access to amenities with no safe active travel routes to either the facilities in Broadway and Horton or the closest town of Ilminster.  The sewage network is inadequate to support even the existing properties, releasing foul water onto highways during heavy rainfall.  The council believe the ecological surveys and assessment of environmental impact are insufficient.  They have not covered reptiles which have been reported by residents locally or the impact on species present in the river Ding of significantly increased polluted surface water run off from the newly created impermeable surfaces in the proposed development. 

In consideration of other developments already approved since 2023, the council consider a further 47 properties to be unsustainable in terms of the capacities of the facilities and infrastructure of the area.

ii.    24/02731/HOU: Sunrays Hare Lane Broadway TA19 9LN - Erection of a two-storey rear extension and replacement front porch

RESOLVED to submit a SUPPORT response on the basis that the proposal was appropriate in size and design, with no detrimental impact on neighbours, the landscape or ecology and would be an enhancement to the current visual outlook of the property.

iii.  24/02710/HOU: Sunrays Hare Lane Broadway TA19 9LN - Demolition of existing garage and erection of a replacement carport & store

RESOLVED to submit a SUPPORT response on the basis that the proposal would not have a detrimental impact on neighbours, the landscape or ecology and would be an enhancement to the current visual outlook of the property.

b.     Updates and Enforcement

No items raised.

The Council’s full responses to all planning applications are available to view against the respective applications on the Somerset Council planning portal Link to Planning Portal

1010.     Accounts and Financial Information

a.      Financial statement to 30/11/24: RESOLVED to approve the financial statement. 

b.     Payments requiring authorisation:

The Council RESOLVED to authorise the following payments:

c.      2025/26 budget:

The Clerk had circulated proposed budget figures, based on final forecast for the current financial year and estimates of expenditure for the upcoming financial year. Provisions for contingency for loss of services currently provided by Somerset Council were proposed. The Council are expecting reactive services to be affected in relation to some highways works, frequency of drain/gulley clearing, emptying of some dog and waste bins (not household) and rights of way maintenance. The provision of services from Somerset Council remains uncertain and Councillors agreed it was necessary to maintain a general contingency fund for the potential loss of services.

After discussion, a draft budget was agreed in principle (see Annex. 1), with final approval to be made at the January meeting, in advance of setting the precept for 2025/26.

1011.     General Updates and Actions

a.      Highways:  A digger parked on the verge by Bullens Close has caused damage but have been assured this will be addressed  in March.  To be monitored & followed up if necessary. 

Problems in the road such as potholes and other hazards can be reported to Somerset Council online: https://www.somerset.gov.uk/roads-travel-and-parking/report-a-problem-on-the-road/

b.     Flooding: The bridge at Suggs Lane was blocked with a fallen tree which has been removed.  There was significant flooding at Goose Lane during storm Bert.

c.      Rights of Way:  A slat is missing on a bridge in the field opposite the church/school (CH 2/9).  The issue has been reported to Somerset Council but no remedial action yet. Residents can report issues direct to Somerset Council using the following reporting tool: https://roam.somerset.gov.uk/roam/map

d.     Playpark: No updates.  Awaiting external inspection.

e.      Defibrillator: Cllr Toms was not present to offer an update.

f.       Speed Indicator Device: Device will be moved to Pound Road.  Data has been downloaded and will be reviewed.

g.      Volunteering and Community Group Updates: Horton Youth Club meet on a Sunday, 6.30-8pm and is open to all KS3 children. 

h.     Clerks Report (in addition to items already reported): No additional items to report.

i.       Local Community Network:  No updates to report at the time of the  meeting. More information on LCNs can be found at the following link: https://www.somerset.gov.uk/local-community-networks/

1012.     Correspondence/Matters for Report

General correspondence and updates are circulated to councillors regularly.  No significant items to report.

1013.     Items for the next meeting:

a.      2025/26 budget

b.     2025/26 precept

1014.     Date of next ordinary meeting: Tuesday 7^th January 2025.

The Chair closed the meeting at 9.10pm.

Signed  …Steven Neate, Chairman……………                                                      Date  ……7^th January 2025…

Annex 1 – Draft Budget